- #ACCEPT PROPOSED NEW TIME IN OUTLOOK FOR MAC UPDATE#
- #ACCEPT PROPOSED NEW TIME IN OUTLOOK FOR MAC SERIES#
Microsoft Outlook, by design, will remove links between original and copied meetings. It is best to avoid copying meetings to prevent inconsistencies. Additionally, online meeting services such as Microsoft Lync, Cisco WebEx, and Citrix GoTo Meeting provide capabilities of sharing desktop screens and documents, enhancing collaboration effectiveness for the meeting. This takes up additional space on the Exchange mail servers.Ģ) If the organizer amends one or more set of attachments, the changes will not be seen in past/future occurrences.Įnterprise file collaboration services such as SharePoint are best suited for ensuring company attendees have access to updated document content. Microsoft recommends against attaching documents to recurring meetings due to the following:ġ) As modifications are added to recurring meetings, attachment copies are created. This issue is seen quite often in an enterprise environment. Microsoft ALWAYS recommends that meeting invitations be administered by the Outlook client directly to avoid these issues. This abnormal activity is propagated by poor coding in the mobile operating system (Apple, Android, etc.). Please note that there have been past issues with Mobile devices and meeting corruption where the organizer has actually been changed and/or the meeting is cancelled entirely. A new organizer can then create a new meeting series.
#ACCEPT PROPOSED NEW TIME IN OUTLOOK FOR MAC UPDATE#
Simply end the recurring meeting via setting an earlier end date and sending the update to all attendees. Microsoft Outlook clients provide no means of changing the meeting organizer. Doing this preserves meeting history and notes, whereas cancelling a meeting is destructive and purges the meeting history completely. This keeps meeting confusion to a minimum.ģ) Ending a recurring meeting: Microsoft recommends that instead of cancelling a recurring meeting, the organizer simply changes the end date.
#ACCEPT PROPOSED NEW TIME IN OUTLOOK FOR MAC SERIES#
As meetings will undoubtedly have multiple modifications as time progresses, a new meeting series allows for a “fresh start” once the original series ends. Microsoft recommends maximum recurrence duration of 6 months.Ģ) Or… limit the meeting to a specific number of occurrences. Never use the “No End Date”, even though it is an option. General recommendations from Microsoft are:ġ) Always set an explicit end date for the meeting. Doing so ensures that all attendees receive any applicable meeting updates, preserving meeting integrity. Also note that Outlook 2010 will notify the meeting organizer if an attendee forwards the meeting invitation to another user.ġ) Outlook 2007 – Recommend not forwarding meeting requests ask organizer to add attendee to original request.Ģ) Outlook 2010 – Forwarding meetings okay if:Ī) Organizer generated the meeting request from (any) Microsoft Outlook client.īest practice is always to have the organizer add any additional attendees to the original request. We realize determining this may not be feasible in an enterprise/global environment. However, Microsoft strongly recommends that all attendees should be using Outlook 2010 to maintain meeting integrity. Outlook 2010 users who receive meeting invites may forward the invitation to other users. The meeting organizer should, instead, be asked to add the attendee to the original invite. There are known issues resulting in lost/corrupt meeting data in this case. Microsoft recommends users on Outlook 2007 NOT forward meeting requests. Always ask your FSO or contact the Messaging Team directly with any questions you may have. It is best to stick with the Microsoft published or IPG approved client add-ins to reduce the risk of abnormal client activity. The following pertains to Outlook 2007 (SP3) and newer clients.ģ rd party Outlook add-ins can introduce e-mail or meeting inconsistencies. Microsoft best practices are distinct for each Outlook version, and Outlook 2000/2002/2003 specific details will be given at the end of this document. IPG recommends using the latest Outlook client (2010) if possible.
For a detailed description, please navigate to Microsoft’s Office portal page here: Below are key points to ensure the best possible experience with these tasks. Microsoft has recently updated their guidance for best practices when using the Outlook client Calendar to send/receive/manage meeting invitations. **This article is intended for employees of Commonwealth//McCann.**īest Practices when using Outlook Calendar and Meeting Invites Modified on: Tue, 20 Feb, 2018 at 4:55 PM
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